POSITION: CHIEF FINANCIAL OFFICER (CFO)
HOURS: Full-Time, some evening and weekend work required. Travel required periodically.
SUMMARY: Responsible for directing and overseeing all aspects of the finance and accounting functions of the agency, including, but not limited to, budget(s) preparation, grants management, contract oversight and financial strategic planning. Makes recommendations to ensure appropriate actions for meeting agency budgetary needs and sustainability. Works closely with the Executive Director, Resource Development Director, and Board of Directors in planning and coordinating all aspects of funding development and financial management. Demands of position include meeting strict reporting deadlines to multiple funding agencies.
POSITION REQUIREMENTS:CFO will be a seasoned and mature leader with at least 8 years of broad finance experience, with emphasis on experience in a not-for-profit organization. Worker will have experience managing the finance function within a diverse, division based agency. Position requires reliable transportation, valid driver’s license, and current automobile insurance. The CFO must possess the following Education, Experience, Knowledge, Skills and Abilities.
Minimum requirement of Bachelor’s degree in accounting or finance; CPA or MBA preferred.
At least Eight (8) years of related, broad finance experience. Significant experience in or knowledge of nonprofit accounting, including sophisticated fund and grant accounting, compliance and reporting.
Experience in a senior financial-management role, partnering with executive staff and board of directors, resulting in the development and implementation of creative financial management strategies.
Ability to handle multiple projects simultaneously; work both independently and in a team environment and effectively lead, inspire, mentor and develop a goal-oriented culture.
Ability to work with minimal supervision; multi-task and meet stringent deadlines; and be self-motivated and confident.
Excellent analytical and abstract reasoning skills; excellent organization skills; and ability to express complex information and ideas both verbally and in writing.
Manage relationships with Board of Directors, executive leadership team, agency funders, donors, community partners, vendors, business contacts, government officials, and elected officials.
Advanced PC skills; proficiency in QuickBooks and Microsoft Office Suite required.
Knowledge and understanding of non-profits and Office Management and the Uniform Guidance.
IMMEDIATE SUPERVISOR: The Chief Financial Officer reports directly to the Chief Executive Oofficer and is a member of the agency’s Executive Team. Executive Team members participate and assist in providing input and recommendations to the Executive Director and Board of Directors.
FINANCIAL RELATIONS AND POLICIES
- Represent agency to public, grant officials, state and federal funding officials, banks, auditors and others as appropriate
- Maintain all records regarding insurance, worker’s compensation, lease agreements and all other vital financial data
- Ensure proper and appropriate acknowledgement of financial donations are completed
- Remain current and aware of job related knowledge; audit best practices; new regulations/laws; new non-profit regulations and Office of Justice Programs Financial Guide. Participate educational opportunities; maintain personal networks; and participate in professional organizations
- Participate in weekly conferences with the Executive Director
- Implement policies, procedures and processes per agency’s polices
- Assist with development of or/and make recommendations to agency in enforcement of policies and procedures
FINANCIAL ANAYLYSIS, BUDGETING AND FORECASTING
- Develop and maintain annual agency operation budget and monthly operating budget
- Review and analyze monthly financial results and provide recommendations
- Prepare and present monthly financial budgeting reports to Chief Executive Officer and Board of Directors
- Prepare agency and grant budget modifications
- Manage financial planning and analysis per grants and agency departments.
- Supervise creation of reports and/or software implementation for budgeting and forecasting
- Monitor financial performance by measuring and analyzing results; initiating corrective actions; minimizing the impact of variances.
ACCOUNTING, GENERAL LEDGER, ADMINISTRATION AND OPERATIONS
- Oversee the finance/accounting department to ensure proper functions and maintenance of all accounting systems and functions
- Review and ensure application of appropriate internal controls and financial procedures
- Ensure timeliness, accuracy and usefulness of financial and management reporting for grant funders, foundations, donors, board of directors and other funding resources requiring reports
- Oversee preparation and communication of weekly, monthly, quarterly and annual financial statements
- Ensure legal and regulatory compliance regarding ALL financial functions
- Review all month-end closing activities including general ledger accounts, balance sheet accounts and grant recap spreadsheets
- Oversee the preparation and timely filing of all local, state and federal tax returns.
- Coordinate with auditing firm to conduct annual audit and proper filing of tax returns
- Oversee and manage the preparation and support for grant monitoring visits and audits
- Oversee all accounts, ledgers, and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements and Office of Management and Budget audit requirements. Maintain internal safeguards and coordinate all audit activities.
FINANCIAL MANANGEMENT, GRANTS MANAGEMENT
- Manage cash flow planning process and ensure funds availability
- Oversee cash, investments and asset management
- Communicate, engage and interact with Chief Executive Officer, Board of Directors and Executive Team.
- Oversee all financial aspects of grant budgets; prepare budgets and budget narratives
- Review budget line items and make recommendations for modifications as needed
- Prepare grant budget modifications
- Ensure timeliness and accuracy of financial and management reporting
- Oversee preparation and communication of grant financial statements and reports
- Assist with and participate in the long-term budgetary planning and costs management as it relates to the agency’s strategic plan, sustainability plan and grants availability
- Provide strategic financial input and leadership on decision making issues affecting the agency
- Evaluate the finance department structure and team plan for continual improvement of efficiency and effectiveness
- Recruit, interview and make recommendations for hiring finance department staff
- Supervise the following positions: Finance Director and Accounting Assistant
- Conduct employee performance evaluations per scheduled due dates, or as needed
- Responsible for managing personnel time, overtime, and travel request of Finance Department staff
- Adhere to the agency’s confidentiality policies
- Comply with Generally Accepted Accounting Principles (GAAP) for nonprofits as promulgated by the Financial Accounting Standards Board (FASB)
- Report any suspicious activity or persons
- Document all interactions with funding sources
- Maintain comprehensive, orderly and current files
- Attend and participate in weekly agency staff meetings and Executive Team meetings
- Report to work on time as scheduled
- Perform all other duties as assigned by the Chief Executive Officer
POSITION: CASE MANAGER
FACILITY: Adrienne’s House
HOURS: Monday through Friday – Some evening and weekend hours are required.
JOB DESCRIPTION: Provides case management services and transportation to adult and child victims of domestic violence residing in Adrienne’s House and assisting shelter residents in obtaining housing through the ESG Rapid Re-housing Program. Travel and some clerical duties are also required.
POSITION REQUIREMENTS: Minimum requirement of a Bachelor’s degree in social work, Psychology, or related discipline and one (1) year of relevant experience. Relevant experience can substitute for degree requirement. Position requires reliable transportation, valid driver’s license, and current automobile insurance. Worker must have knowledge of community resources.
IMMEDIATE SUPERVISOR: Shelter Director – Adrienne’s House
PROGRAM MANAGEMENT (ESG):
- Assess eligibility of referrals made for ESG Rapid Re-housing Program
- Ensure the implementation of program goals and objectives as specified in the grant
- Develop and maintain working relationships with landlords and community partners
- Maintain all necessary documentation for each of above programs
- Facilitate client access to community resources, including low-income housing, Medicaid and food stamps, food, clothing, educational programs, vocational opportunities or services, providers to teach life skills, and relevant mental health and medical services; assist clients to develop natural resources and make contact with social support networks
- Complete required lease agreement, program rental outline and rent calculation for Rapid Re-housing program participants.
- Conduct home visits with all program participants as directed by the grant
- Provide client transportation as needed to community locations, various agencies, and other outreach destinations
- Crisis line coverage and client screening to ensure eligibility for shelter services.
- Provide orientation and support for all residents of the shelter, giving particular attention to new residents
- Assist with shelter intakes, client orientation, room assignment, and adherence to shelter policies and procedures.
- Monitor the shelter resident’s self-administration of medication and report any concerns or problems to appropriate staff
- Assist clients with completing written service plan for victims, including measurable goals and objectives
- Travel to community locations, various agencies, and other outreach destinations as needed
- Assist with completing safety plan for victims
- Coordinate and monitor services, including comprehensive tracking of client activities in relation to service plan
- Conduct and score client pre and post tests.
- Work in conjunction with all other program components and staff to ensure effective communication of all client concerns, recommendations, and needs
- Provide recommendations to clinical staff for housing programs
- Assist with hurricane evacuation and facility preparation
- In case of emergencies and extreme circumstances, will be required to assist with 24-hour shelter coverage
- Assist with providing in-house training programs/events for staff, board members, volunteers and students
- Adhere to the agency’s confidentiality policies.
- Report to work on time as scheduled.
- Report any suspicious activity or persons to supervisory staff.
- Document all presentations and other information that may be required by funding sources.
- Maintain comprehensive & organized files.
- Maintain, compile and accurately report all applicable statistics regarding program and educational activities on time as directed by the Center and funding sources.
- Utilize the automated case management system, APRICOT.
- Attend and participate in weekly agency staff meetings.